Access to Carthage Employee Information Systems

Appropriate Use

Carthage employee use of Carthage's technology resources is restricted to lawful and College approved purposes. Approved primary purposes include teaching and learning, and official College business.

A network user id and password are assigned to Carthage employees solely for their individual use and should not be shared with anyone. Carthage employees are responsible for all functions performed from their assigned network account.

To obtain a logon for the Campus Novell Network and Carthage Webmail:

1. Complete all payroll paperwork. Your name will be entered into the system that generates the network accounts and passwords.
2. Your log on account will usually be open in 24 hours. The Payroll Office will provide you with a temporary password.
3. When your account has been built, logon using your first initial, your last name, and incrementing number if assigned. e.g. Joe Smith would be jsmith@carthage.edu. If there is already a jsmith@carthage.edu you would get a logon account for jsmith1@carthage.edu.
4. Any trouble logging on to the Novell network should be referred to Academic Information Services at extension 5950.

To obtain a logon account for any other system, contact your supervisor for assistance.

Administrative information systems user accounts and passwords are assigned to Carthage employees on an individual need to know basis. Information from any Carthage administrative system should only be used in accomplishing Carthage academic and business tasks. Carthage employees are responsible for following the Family Educational Rights and Privacy Act (FERPA) to provide for student and employee privacy.

To obtain a logon account for the Administrative System:

1. Discuss your need to obtain access to the administrative system with your supervisor. If you need access to accomplish your position, your supervisor should send an email to rhuenink@carthage.edu
   stating the need for your access and what information you should have access to.
2. Make sure that you have completed all payroll activities. The completion of payroll registration will trigger your Novell Network, Blackboard, and Email account creation. There are no exceptions to this process. Within 24 hours your accounts will be created automatically. The payroll clerk will inform you of your password.
3. After you have a Novell Netowork login account and the email requesting your access is received, Administrative Services staff member(s) will create your AS/400 account and provide you with the password and logon instructions.
4. Administrative use training will be afforded by personnel in the office you work. If additional training is needed, send an email to rhuenink@carthage.edu describing your needs for training.