Mail pick up/delivery schedule( Lentz Hall only):

1. 12:00 PM on days administrative offices are open
2. 2:00 PM on days administrative office are open

If you need training regarding mail preparation contact the Mailroom Coordinator at extension 5711.

Mail Preparation Guidelines:

Mail must be sorted according to:

1. Domestic mail
2. Foreign-Canada and Mexico
3. Student mail
4. Other Campus mail
5. Stamped mail

All unsealed mail must have the flaps down to meet the standards for the mailing machine to seal the mail correctly.

Stamped mail should be sealed.

Mailings of greater than or equal to 100 pieces require a work order to ensure proper charge back.

Each mailing of like mail pieces should be rubber banded or paper clipped as appropriate. This streamlines mail processing by preventing weighing of each piece.

Large mail pieces must be marked with the class it should be mailed as:

1. 1st Class
2. Non-Profit
3. Media Mail (Books, Papers, Tapes)
4. U.P.S.
5. Airmail

Mail placed in the outgoing basket in the Lentz Hall Mailroom should have a name and department attached to assure appropriate charge back.

Requirements for First Class mailings with Indicia are:

1. 200 or more pieces
2. All pieces must have the same contents
3. No foreign addresses
4. A return address is required
5. Envelope flaps must be down
6. A completed work order is required

Requirements for Non-Profit mailings are:

1. Pieces must be in ascending ZIP Code order
2. There is a 200 piece minimum
3. All pieces must have the same contents
4. No foreign addresses
5. A return address is required
6. Envelope flaps must be down
7. A completed work order is required.

A Mailing Request form must be competed for each mailing of 50 or more pieces. Please complete the form and attach it to the mail pieces to be processed by the Lentz Hall Mailroom.

Mailing Request