Staubitz Archives

Donating to the Staubitz Archives

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DONATIONS 

The Staubitz Archives staff appreciates donations of unique materials.  If you have items which would help to document the life of the college, we encourage you to take the following steps:

Review our Collection Policy.  Due to staff and space limitations, the Archives cannot accept every donation.  Please read our Collection Policy to determine if your materials fit our collection criteria.      

Contact the Archives.  The Archives staff works closely with donors to identify those materials should be preserved. Please contact the Archives to discuss your materials’ eligibility.

Send your materials to the Archives.  After working with donors to identify materials appropriate for preservation, staff will advise donors on transporting items to Staubitz Archives.

Legal transfer of the materials from the donor to Archives occurs when the donor reviews and signs a gift agreement formally making a gift of the collection to the Archives. 

Legal Guidelines

Unless otherwise restricted by copyright or by the donor and agreed to by the Staubitz Archives at the time of acquisition, all literary rights are conveyed to the Staubitz Archives. Donations become the sole and irrevocable property of the Archives. All donor access and use restrictions will be specified in the donation agreement. The Archives can assume no responsibility for abuse of literary or copyright restrictions by users of research materials. 

The Archives reserves the right to reevaluate and reappraise historical material in its holdings and to deaccession them when appropriate. Deaccessioned collections and items weeded from collections during processing, due to duplication, irrelevance, limited use, or deterioration, will be offered to the original donor or agent if so requested at the time of donation. If the donor does not wish to reclaim the material or cannot be located, the Staubitz Archives reserves the right to offer the material to other repositories or discard the items.


Archives News

165 years on a timeline

Did you know that we had a female Acting President in 1951? Or that during WWII Carthage had a sea plane training base on the Mississippi River? Check out our interactive timeline of Carthage history

Chat with an Archivist

Chat live with staff from the Staubitz Archives. If an archivist is not online, you can always email us.