Carthage Student Fees
The College operates on an annual budget with commitments for faculty, student services, and facilities made one year in advance. Since Carthage develops its operational plan based on anticipated enrollment, the College must have a firm commitment from all students regarding their educational intentions.
Carthage operates under a comprehensive fee program covering standard charges for the academic year for all full-time students. This comprehensive fee includes: tuition for 12 to 18 credit hours during each of the Fall and Spring Terms and up to four (4) credit hours during the January Term; and charges for a double room and standard meal plan for resident students. For the 2018-2019 academic year, the comprehensive fee is $43,550 for commuting students and $55,540 for resident students.
All full-time undergraduate students who are not commuting from their parent or legal guardian’s primary address must reside in a College residence hall and participate in a meal plan, in accordance with the College’s residency requirement policy.
Carthage requires all new, full-time students to make a $300 advance payment to confirm their enrollment at the College. This advance payment is fully refundable through the Office of Admissions, if requested in writing on or before May 1. After May 1, this advance payment will be credited to a student’s account but will be forfeited to the College by any student who fails to register for the Fall Term.
Returning students will have an opportunity to register for the Fall Term during the prior Spring Term. This registration process gives returning students preference in the selection of classes, as registration for new students does not begin until the close of this registration period.
Returning students electing not to sign up for classes or a room assignment during the appropriate period in the spring will be allowed to register for classes and/or a room at any time until mid-August with the appropriate registration payment. However, the selection of classes, rooms, or roommates may be severely limited.
College policy requires payment of all charges to be received prior to the start of classes, unless arrangements for a budget payment plan have been completed. In May, all returning and newly admitted students are billed for tuition plus room and board, where applicable, for a full academic year. No payment is required immediately, but each student may select a payment program with as many as 11 or as few as one scheduled payments during the academic year.
Financial aid will be applied to student accounts in essentially equal amounts during the Fall and Spring Terms.
Students registering for only one term will be responsible for the advance payment plus the appropriate charge for the term attended.
2018-2019 Undergraduate Tuition and Fees
In addition to the cost of tuition, room, and board, Carthage provides other student services at additional costs. Following are the fees for the 2018-2019 academic year:
Annual Fee Per Term (with J-Term)
(12-18 credits per semester plus J-Term)
$43,550 $23,080 Residence Fee
$11,990 $6,350 Total fee $55,540 $29,430
Late Payment Fees
A $150 late registration fee will be assessed to any full-time student failing to complete the registration process during the scheduled period.
Carthage does not charge interest on student accounts if payments are received as scheduled. However, the College will charge a fee for late receipt of a scheduled payment. The late fee is equal to 1 percent per month of the past-due balance.
2018-2019 Graduate Tuition and Fees
Tuition: Full-time per term (12-18 credits, excludes J-Term) $21,775 Tuition: Summer Session (per credit hour) $646 Tuition: Part-time (per credit hour) $575 Application fee (full-time) $35 Master’s degree graduation fee $25
Carthage reserves the right to change the amount charged for tuition or related fees at any time without prior notification.
Fees for Optional Services
Overload fee (per credit hour exceeding 18 hours Fall and Spring or 4 hours J-Term) $1,450 Tuition: Part-time semester students (per credit hour, maximum 11 credit hours) $575 Tuition: Part-time 7-Week Format (per credit hour) $525 Resident student parking permit per academic year $80-1,250 Full-time Summer Session (7 weeks) 12 credits $7,750 Summer Session residence fee (730 points) $3,400 Summer semester tuition (part-time per credit hour) $575 Transcript fee (each)* $10 Audit fee per credit hour $180 Examination for credit (per course) $800 Music lesson fee per semester: - day students $360 - evening students $525 Late registration fee $150 Return check fee (each occurrence) $25 ID replacement $25 Mailbox $25 Room lock replacement $85 C.O. key $35 Full-time, undergraduate application fee $35 Part-time, undergraduate application fee $10
* To obtain an official transcript, the student must submit a written request to the Office of the Registrar.
2018-2019 Academic Year refunds are made for tuition, meals, and auditing fees only. No refunds or adjustments will be made for residency charges (except meals), late fees, course or lesson fees, parking permits, or other administrative or miscellaneous charges.
ALL NOTICES OF WITHDRAWAL MUST BE MADE IN WRITING
All notices of withdrawal and/or requests for refunds from the College, including cancellation of registration and/or residential status, must be in writing and addressed to either the Office of Student Life, the Office of the Registrar, or the Business Office. The official date of withdrawal will be earliest of: the date the student appears in person at one of the designated offices and signs an appropriate withdrawal document, the date of receipt of any faxed message indicating withdrawal from the College or specific class, or the postmark on the envelope containing the request.
Tuition and Audit Fee Refunds
Refunds are based upon the percentage of the term that has elapsed during the period of attendance. This percentage of attendance is determined by dividing the number of term days elapsed by the total days in the term. A student withdrawing after one-third of the term has been completed will receive a tuition credit equal to two-thirds of the tuition charge. All Carthage and federal scholarship or loan awards will be applied to the student account in proportion to period of attendance and federal guidelines. Again, the student withdrawing after completing one-third of the term will receive one-third of the scholarship and loan awards for the term.
AFTER 60 PERCENT OF THE TERM HAS ELAPSED, NO TUITION OR AUDIT FEES WILL BE REFUNDED AND 100 PERCENT OF THE SCHOLARSHIP AND LOAN AWARDS WILL BE CREDITED TO THE STUDENT ACCOUNT.
Billing and Refund Policy for Accelerated Certification for Teachers (ACT)
This is a 14-month, cohort-based program taught over four consecutive semesters. The entire tuition for the 2018-2019 cohort is $21,300 which is billed to students in three equal amounts at the beginning of each of the first three semesters. There is no billing for the fourth and final semester.
ACT Program Refund Policy:
All notices of withdrawal and/or requests for refunds must be in writing and addressed to the ACT Program and the Office of Continuing Studies. The official date of withdrawal will be the earliest of: the date the student appears in person at the Office of Continuing Studies and signs an appropriate withdrawal document, the date of receipt of any faxed message indicating withdrawal from the program, or the postmark on the envelope containing the withdrawal request.
Refunds can only be made during the first 60 percent of the term. After 60 percent of the term, no program tuition will be refunded and 100 percent of the scholarship and loan awards will be credited to the student account.
The percentage of the term completion is determined by dividing the number of calendar days elapsed since the start of the program by the total number of calendar days in the term.
Resident students withdrawing from Carthage during an academic term are entitled to an adjustment based only upon the meals not provided. Board adjustment will be based upon the rate of $70.00 multiplied by the number of board weeks remaining between the official withdrawal date, and the last day of the final examination period.
Students beginning the academic year during the Fall Term will be billed for the full academic year unless Carthage is notified of an intention to attend a single term only. Students who are billed for the full academic year and withdraw during the Fall Term will receive credit for the term of nonattendance at an amount equal to the difference between these posted rates, plus the appropriate Fall Term refund as defined above.
A final statement showing all final charges, credits, and/or adjustments normally will be mailed within 30 days of the notice of withdrawal. This final statement will show any balance due to the College, or indicate an amount to be returned to the student. Refund checks will be available approximately ten (10) days following the preparation of this final statement.
Students wishing to appeal the refund decision may do so by writing to the Senior Vice President for Administration and Business.
Veterans Administration Educational Program
Students who plan to attend Carthage under the Veterans Administration Educational Program are urged to promptly apply to the appropriate VA agency for necessary authorization well in advance of their registration date. The proper authorization should be presented to the Office of the Registrar immediately after admission to the College.
Veterans enrolling under the educational program should be prepared to pay all charges in full or make application for a Deferred Payment Plan.
Carthage allows students to pay for tuition and room and board in regular installments during the academic year. Specific information regarding these payment options is provided at the time of the initial billing of the comprehensive annual fee, or may be obtained directly from the Business Office.