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Carthage and COVID-19

Student Finances and CARES Act Funds

Carthage recognizes that the COVID-19 pandemic has put a strain on many families’ finances, and we’ve taken steps to hopefully provide a bit of relief. 

CARES Act Fund FAQs

What is the CARES Act fund?
The CARES Act (which Congress approved in March) includes emergency relief funding for U.S. college students whose education has been disrupted by the COVID-19 outbreak. These emergency grants are intended to reimburse students for expenses such as food, housing, course materials, technology, health care, and child care. Carthage applied for and has been awarded funds that it will distribute to more than 2,200 eligible students to help in these trying times. 

Who is eligible for distributions from the CARES Act?
To be eligible for CARES Act funds, students must be enrolled in a Title IV qualified program. According to federal guidelines, and institutional requirements international students, DACA students, graduate students, and students receiving full-tuition scholarships are ineligible. Part-time students in Title IV eligible programs will receive partial funding. Distribution is weighted toward the greatest student need (as determined by Expected Family Contribution from the Free Application for Federal Student Aid).

I believe I am eligible. How will I receive this money?
Relief funds have been distributed directly to students through direct deposit or check. 

I am not eligible for the CARES Act distributions. Are any other relief funds available for me?
Yes, the institution has also established a Carthage COVID-19 Student Emergency Assistance Fund with gifts from generous supporters. This assistance is not tied to eligibility regulations set forward by the government through the CARES Act. Students in need are encouraged to fill out an application.

I received CARES Act funds, but there is still a gap in my financial situation. Are there other funding sources?
Yes, students who received CARES Act funds can also apply for grants through the Carthage COVID-19 Student Emergency Assistance Fund. Complete the application

Emergency Fund FAQs

What is the Carthage student emergency fund?
Separately from the federal relief program, the College has established its own line of assistance: the Carthage COVID-19 Student Emergency Assistance Fund. Alumni, parents, students, employees, and friends of the College responded quickly to the need and continue to give generously.

Students who encounter an unforeseen financial emergency that threatens their ability to continue their education at Carthage should submit an application. A caring support team can guide you through the application process. Grants will be distributed until the fund is exhausted. This money doesn’t need to be repaid. 

How do I apply for this Carthage student assistance?
The application for grants through the Carthage COVID-19 Student Emergency Assistance Fund can be found at the link below. You will need to provide documentation supporting your financial need.
Please note: Applications for the Student Emergency Fund are no longer being accepted. There is currently a waiting list for funds. We will begin accepting applications again as soon as additional funds are available. 

This seems complicated. Can someone help me?
Yes. Feel free to reach out to one of the caring faculty or staff members on our support team. Their contact information is listed at the bottom of the Student Emergency Fund page.

Who is eligible for this Carthage Emergency assistance?
All students enrolled at Carthage for the spring 2020 term are eligible to submit an application. Applicants should have a minimum cumulative GPA of 2.0 or show evidence of recent satisfactory progress.

Room and Board Credits FAQs

Who is eligible for a room and board credit/refund?
Residential students in the spring 2020 semester are eligible for a prorated room and board credit or refund. Graduating seniors will receive a refund for unused room and board, and all returning students will receive credits on their student accounts to use toward tuition or room and board for the fall 2020 term. 

Are parking fees refunded?
No, parking fees are not included in the refunds or credits.

How is the room and board credit/refund calculated?
Each eligible student will receive a credit to their student account for 100% of their unused room and board, starting from the day of required checkout (April 6). The spring 2020 room and board charge was prorated or distributed proportionally to the number of weeks in the term.

I am not planning to live on campus next year. Can I use my credit toward tuition?
Yes, credits for spring 2020 housing can be used toward either fall 2020 room and board or tuition.

I am a graduating senior. How will I receive my refund?
Refunds will be deposited directly into graduating seniors’ accounts. Make sure your banking information is on file by following this secure link.

Carthage College CARES Act Student Aid Report (Final Report June 15, 2020)

On March 27, 2020, the President of the United States signed the CARES Act (H.R. 748), which provides emergency relief funds to organizations and individuals affected by the COVID-19 pandemic. The Higher Education Emergency Relief Fund (HEERF), found in Section 18004 of the CARES Act, provides funding to institutions of higher education “to prevent, prepare for, and respond to coronavirus.” The information below complies with the mandated reporting as it relates to the acceptance of funds distributed directly to students.

Acknowledgment of Funding and Certification
Carthage College reviewed, signed, and submitted the application to the U.S. Department of Education for student CARES act funds on April 15, 2020, and we received our grant award notification on April 27, 2020. In keeping with the terms of the certification, Carthage College will distribute no less than 50 percent of the funds received under Section 18004(a)(1) of the CARES Act to provide Emergency Financial Aid Grants directly to students.

Total Award
Carthage College will receive a total of $2,668,496 under Section 18004(a)(1) of the HEERF, of which at least $1,334,248.00 will be provided directly to students impacted by campus disruptions due to COVID-19.

Funds Distributed to Date
As of the close of business on June 15, 2020, Carthage College has awarded $1,334,248.00 in direct grants to students.

Student Eligibility
The total number of Carthage College students eligible to participate in programs under Section 484 in Title IV of the Higher Education Act of 1965, and meeting institutional regulations therefore eligible to receive CARES Act emergency financial aid grants is 2641*. Of those students, 1859 have received an award as of June 15, 2020.

Methods Used to Determine Which Students Receive Aid and How Much
Carthage College used a hybrid methodology including a set amount per eligible student based on Pell status, financial need, and enrollment (part-time/ full-time). Amounts per student were set to ensure the availability of funds for as many needy students as possible. All eligible students were contacted through an email from the President, campus Bridge notification, two personal follow-up emails, and the information was posted on our website and social media. Eligible students were instructed to submit account information for direct ACH deposits or paper checks. Several follow up emails were provided to remind eligible students of this availability. As of June 15, 2020, 70% of students have registered for the award they are eligible to receive. Additionally, a portion of the funds was set aside for students in high need situations. To access these funds students were instructed to fill out an on-line application that was then reviewed by a cross-functional team to assess need.

After committee approval, the Financial Aid office evaluated each application based on the information provided and awarded funds based on each student’s identified needs and the availability of funding.

The average award thus far has been from the Student Emergency funds has been approximately 900 dollars, and has been issued to a total of 351 students. These awards by application and reviewed by the committee, are in addition to the standard amounts issued to the 1809 students. In some cases, students received both a grant from the CAREs fund distribution and also from the Emergency fund depending on personal circumstances.

Instructions or Directions Given to the Students
In accordance with the Secretary of Education’s instructions for institutions to issue aid to students as soon as possible under the student aid portion of the CARES Act HEERF, President John Swallow sent the Carthage community an email communication on May 1st. This email was also placed online for reference on the COVID-19 resource page.

Thereafter, two follow up emails were sent to students to inform students of the availability of funds under the CARES Act including the Initial Email as well as a Follow-up Email.

A frequently asked questions page was also created to provide information on CARES funds and fund distribution. https://www.carthage.edu/carthage-covid-19/cares/.

*The number of eligible students excludes those ineligible for Title IV aid (e.g., non-degree seeking students enrolled in dual credit courses, non-U.S. citizens) as well as those enrolled exclusively in online programs prior to March 13, 2020, which the U.S. Department of Education deemed ineligible to receive CARES Act funds. Institutional limitations exclude graduate students and students with full-tuition scholarships.

Carthage College CARES Act Institutional Portion Report (Final Report August 18, 2020)

On March 27, 2020, the President of the United States signed the CARES Act (H.R. 748), which provides emergency relief funds to organizations and individuals affected by the COVID-19 pandemic. The Higher Education Emergency Relief Fund (HEERF), found in Section 18004 of the CARES Act, provides funding to institutions of higher education “to prevent, prepare for, and respond to coronavirus.” The information below complies with the mandated reporting as it relates to the acceptance of funds distributed directly to students.

Acknowledgment of Funding and Certification
Carthage College reviewed, signed, and submitted the application to the U.S. Department of Education for institutional CARES act funds on April 24, 2020, and we received our grant award notification on May 6, 2020. In keeping with the terms of the certification, Carthage College will distribute no less than 50 percent of the total funds received under Section 18004(a)(1) of the CARES Act to provide Emergency Financial Aid Grants directly to students.

Total Award
Carthage College will receive a total of $2,668,496 under Section 18004(a)(1) of the HEERF, of which at least $1,334,248.00 was provided directly to students impacted by campus disruptions due to COVID-19 and $1,334,248.00 was awarded for institutional expenses.

Total Amount of Large Covered Funds Received from the Agency
As of the close of business on August 18, 2020, Carthage College has allocated $1,334,248.00 of institutional CARES act funds to institutional COVID-19 expenses.

The amount of large covered funds received that were expended or obligated for each project or activity:

  • Fall Housing Credit of $1,334,248.00

A detailed list of all projects or activities for which large covered funds were expended and obligated

  • Institutional funds awarded through HEERF were used to reimburse the Carthage College for a portion of the Room & Board Refunds granted to students as a result of changes to the delivery of instruction during spring semester 2020.

Detailed information on any level of subcontracts or subgrants awarded by the covered recipient or its subcontractors or subgrantees, to include the data elements required to comply with the Federal Funding Accountability and Transparency Act of 2006 (31 U.S.C. 6101 note) allowing aggregate reporting on awards below $50,000 or to individuals, as prescribed by the Director of the Office of Management and Budget.

  • No subcontracts were awarded.