External Events Policies
About External Events
Non-profit External Events
Non-profit/non-college events are programs and activities organized by an outside non-profit organization. Non-profit events receive a discounted meeting space rental fee. If audiovisual and/or non-audiovisual equipment and labor is required, standard fees apply. Non-profit events will involve a contractual agreement with the College and are coordinated through the Office of Campus Events and Conferences.
The following criteria must be met for an event to be eligible for non-profit rates:
- The Mission is in accordance with and furthered by the activity planned by the non-profit organization.
- The outside organization is required to sign a facility usage agreement outlining the terms for use of College venue and is required to provide proof of liability insurance and 501 C3.
- The non-profit organization will be invoiced for all charges following the event with payment due in full 30 days from the invoice date.
Please note: Registered and approved student organizations and college departments may not reserve space for other organizations to provide access to college property or for the purpose of lower rates.
Other External Events
External non-college events are programs and activities organized by individuals, groups, businesses, or organizations not included in the organizational structure of the College. Examples include weddings, receptions, corporate meetings, youth camps, conferences, and more. External events require a contractual agreement, along with proper proof of insurance, and are coordinated through the Office of Campus Events and Conferences. External events will be charged room, AV and non-AV equipment and labor fees based on the rate guide. Applicable catering and dining service charges will also apply. Based on the contractual agreement, a deposit will be required with items based on consumption, as well as other items not previously billed. The event will be invoiced for all charges following the event with payment due in full 30 days from the invoice date.