Welcome to the Staubitz Archives
Whether you are part of the Carthage community or a member of the general public, the Staubitz Archives welcomes you to use its collections.
Founded in 1930 as the Historical Society of Carthage College, the Staubitz Archives exists to document the life of Carthage College. For over eight decades, we have collected, preserved, and provided access to records and artifacts representing the rich history of Carthage College, the publications of staff and faculty, and the activities of the Carthage community. Our collections include administrative records, college publications, photographs, audio/visual media, and materials related to student organizations and academic pursuits.
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Browse the Digital Collections
- Archon: Archon is the archives catalog, where users can search the paper and digital collections.
- DSpace: included in this collection is campus research and scholarship, such as theses, syllabi, and textbooks.
- Yearbooks: Carthage College yearbooks are available in a digital, searchable format from 1911-2009. At the link to the left, click the “Access the Carthage Yearbook Archives” button. You may enter search terms in the search box, or browse all the yearbooks by clicking on the “Issue List” button.
Visit the Archives
The Staubitz Archives are open to researchers. Please email or call the archivist to set a time and date for your research and a general idea of your topic so your visit can be as productive as possible. Please review the policies and how to use archives pages on our site prior to your visit.
Administrative records provide information about how Carthage operates. Records from major offices include the Office of the President, Provost’s Office, Office of the Registrar, and others. Some of these records may be restricted. Our collections also contain official publications produced by Carthage.
Academic life is documented through selected papers and theses that provide information about the changing nature of teaching and the curriculum at Carthage. Official catalogs document the content of the curriculum offered by Carthage. Faculty papers provide information about their research interests and course development. Records of departmental clubs document extracurricular academic activities of students.
Biographical records provide information about alumni, faculty and staff. These files often contain photographs as well as letters, newspaper clippings, and other biographical materials.
Letters, journals, and scrapbooks provide a personal glimpse into the world of past Carthage students. Programs, photographs, and records of athletic, musical, dramatic, and arts events, as well as records of political and social groups on campus, are resources for learning about many of the extracurricular activities of Carthage students. Student Government records document student governance on campus. Yearbooks, newspapers, and other student publications highlight literary and artistic creativity as well as documenting student life at Carthage.
Buildings and Grounds
Photographs, architectural and landscape drawings, and other records assist researchers interested in documenting the growth of Carthage’s various campuses, the construction and demolition of buildings, and the activities that took place in these buildings.
Audio & Visual Media
Audio-visual materials are another way to explore the rich history of Carthage. There are photographs, slides, professional and amateur films, tape recordings, LP records, CDs, videotapes, and DVDs available in the Staubitz Archives.
Policies for Use
The Staubitz Archives welcomes all individuals to use its materials, whether you are a part of the Carthage community or a member of the general public.
It is the responsibility of the user to assist in the preservation of archival materials. Appropriate care should be exercised to ensure that future generations of researchers have access to these materials. Visitors are therefore requested to observe the following guidelines:
- The archives staff reserves the right to request a form of photo identification.
- Food, beverages, and gum are not permitted in the Archives.
- Pens and highlighters are not permitted; only pencils may be used.
- The Archives is non-circulating and all requested materials are brought to researchers by Archives staff. Materials must remain in the reading room.
- All archival materials must be handled carefully. Use only one folder at a time and keep the papers in their existing order. Do not place books or volumes face down. Use pencil only and do not write on anything except your own paper.
- Do not separate out materials for reproduction.
- If you wish to publish material from the Archives, please credit: [Document Name], [Collection Name], Staubitz Archives, Carthage College.
Staubitz Archives Reproduction Policy
This policy provides the parameters for reproducing items in the Staubitz Archives by means of photocopying, scanning, digital photography, or publication.
- Users may photocopy documents that are in good condition on the public photocopier. Archives staff should be consulted prior to photocopying any item to ensure that brittle or large items are not damaged.
- The staff reserves the right to refuse reproduction privileges based on the condition of the item or internal restrictions.
- Reproductions are to be used within the definition of “fair use” under copyright law of the United States and are provided for research and study use of the grantee only. Reproductions must not be duplicated or made available to any other person or institution without written permission from the Staubitz Archives.
- The Staubitz Archives will not duplicate any published work in its entirety and there is a 50 page limit on all requests.
- Reproduction of non-print media will be duplicated only if the request is in accordance with the above regulations. It is the duty of the requesting party to secure permission and/or rights from the copyright holder or department of origin.
Photographs and Scanning
- The Staubitz Archives will supply photographs for publication or personal use. There is a limit of 10 images per request.
- Photographs will not be loaned out for use; photographs will be sent out to a photo-duplicating service or scanned for reproduction. All photograph copies are and remain the property of Carthage College.
- The copyright for a majority of the photographs in the Staubitz Archives is held by Carthage College. For the photographs which were not taken by employees of Carthage College, the copyright is held by the various studios or photographers. It is the responsibility of the requestor to verify copyright and gain permission for use on all photographs.
- The photograph credit line should read as follows: Photograph courtesy of the Staubitz Archives, Carthage College and/or “x” Collection, Staubitz Archives, Carthage College.
Please note: For large duplication orders of over 500 photocopies, or $250 of combined duplication services, a $50 service fee will be charged.
Materials may be digitally scanned or photocopied, as long as the process does not harm the originals. All scans are prepared by the archives staff. Large orders may require several days to complete. Printing of photographs is performed by an outside vendor. The archives staff will assist researchers in determining if copyright restrictions apply, although responsibility for copyright and obtaining necessary permissions rests with the researcher. Supplying a photocopy or photograph is not authorization to publish. See below for our rights and permissions statement.
- 1 – 10 photocopies per patron request: no charge
- 11+ photocopies per patron request: .10¢ per side
- Photocopying of oversize and fragile materials is subject to the discretion of the archives staff and subject to a $10 per hour surcharge for equipment set-up and labor.
- $2.50 per scanned image, or $25.00 per hour. There is no charge for images that have already been scanned.
- Scanning of oversize and fragile materials is subject to the discretion of the archives staff and subject to a $10.00 per hour surcharge for equipment set-up and labor.
Photographs (digital prints in color or black and white)
- 4” x 6” @ $2.00 per
- 5” x 7” @ $5.00 per
- 8” x 10” @ $7.00 per
- 11” x 14” @ $20.00 per
- Please consult with an archivist before ordering any enlargements 11” x 14” or larger to determine if a quality print can be made.
DVDs (motion footage) / CDs (audio)
- $10.00 per disc
Outsourced reformatting of any material will be subject to the standard fees charged by the company. In-house reformatting of audiovisual materials is subject to the availability of media. A charge of $25 / hour plus the cost of materials will be applied.
Donations to the Archives
The Staubitz Archives staff appreciates donations of unique materials. If you have items which would help to document the life of the college, we encourage you to take the following steps:
- Contact the Archives. The Archives staff works closely with donors to identify those materials that should be preserved. Please contact the Archives to discuss your materials’ eligibility. Due to staff and space limitations, the Archives cannot accept every donation.
- Send your materials to the Archives. After working with donors to identify materials appropriate for preservation, staff will advise donors on transporting items to Staubitz Archives. Legal transfer of the materials from the donor to Archives occurs when the donor reviews and signs a gift agreement formally making a gift of the collection to the Archives. Please refer to this Deed of Gift form when dropping off your donation to the archives.
Unless otherwise restricted by copyright or by the donor and agreed to by the Staubitz Archives at the time of acquisition, all literary rights are conveyed to the Staubitz Archives. Donations become the sole and irrevocable property of the Archives. All donor access and use restrictions will be specified in the donation agreement. The Archives can assume no responsibility for abuse of literary or copyright restrictions by users of research materials.
The Archives reserves the right to reevaluate and reappraise historical material in its holdings and to deaccession them when appropriate. Deaccessioned collections and items weeded from collections during processing, due to duplication, irrelevance, limited use, or deterioration, will be offered to the original donor or agent if so requested at the time of donation. If the donor does not wish to reclaim the material or cannot be located, the Staubitz Archives reserves the right to offer the material to other repositories or discard the items.
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