Donations to the Archives
The Staubitz Archives staff appreciates donations of unique materials. If you have items which would help to document the life of the college, we encourage you to take the following steps:
- Contact the Archives. The Archives staff works closely with donors to identify those materials that should be preserved. Please contact the Archives to discuss your materials’ eligibility. Due to staff and space limitations, the Archives cannot accept every donation.
- Send your materials to the Archives. After working with donors to identify materials appropriate for preservation, staff will advise donors on transporting items to Staubitz Archives. Legal transfer of the materials from the donor to Archives occurs when the donor reviews and signs a gift agreement formally making a gift of the collection to the Archives. Please refer to this Deed of Gift form when dropping off your donation to the archives.
Unless otherwise restricted by copyright or by the donor and agreed to by the Staubitz Archives at the time of acquisition, all literary rights are conveyed to the Staubitz Archives. Donations become the sole and irrevocable property of the Archives. All donor access and use restrictions will be specified in the donation agreement. The Archives can assume no responsibility for abuse of literary or copyright restrictions by users of research materials.
The Archives reserves the right to reevaluate and reappraise historical material in its holdings and to deaccession them when appropriate. Deaccessioned collections and items weeded from collections during processing, due to duplication, irrelevance, limited use, or deterioration, will be offered to the original donor or agent if so requested at the time of donation. If the donor does not wish to reclaim the material or cannot be located, the Staubitz Archives reserves the right to offer the material to other repositories or discard the items.