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You may have already read about issues and FBI warnings associated with Zoombombing, a form of photobombing that is taking advantage of the ease of using the Zoom platform. Zoom has been taking urgent steps to prevent Zoombombing, some of which will impact you immediately, depending on what type of Zoom account you use and when your meetings were created.

Newly-scheduled Zoom meetings now require a password

Zoom is enabling the password settings to require a password for meetings. These settings are designed to prevent unwanted participants from joining your Zoom meeting and will impact your meetings and webinars differently, depending on when and how it was scheduled:

  • For previously scheduled meetings or webinars with a unique one-time meeting ID, there is no need to enter a password when joining or to resend the invitation. These meetings and webinars will not be impacted.
  • All newly scheduled meetings and webinars, regardless of using Personal Meeting ID (PMI) or a one-time meeting ID, will require a password. This password will be included in the invitation. If a participant manually enters the meeting/webinar ID, they will be prompted to enter the password.
  • For previously scheduled meetings with your Personal Meeting ID (PMI), participants will be required to enter a password when they join, and the host may need to resend the meeting link with the newly embedded password. This password and updated invitation can be found in your Zoom web portal under Meetings, then Personal Meeting Room.
  • For meetings previously scheduled with a calendar integration, you will need to resend the invitation or share the password with the participants. Invitations will not be automatically updated.  

Waiting Room turned on

Zoom is enabling the Waiting Room feature by default for newly-created meetings, effective immediately. If you are using a Carthage Zoom account, this feature will not be turned on automatically at this time, but you may choose to enable it for your specific meetings. The Waiting Room allows the host to control when a participant can join the meeting. Waiting Room is one of the best ways to control who’s entering your Zoom meeting by giving you the option to admit participants individually or all at once. Zoom highly recommends using this feature to secure your meetings and prevent unwanted participants, but you can disable it. Learn more about Waiting Room

This change will not impact any of your previously-scheduled meetings.

Screensharing defaults to ‘host only’

Zoom has changed the default for Screensharing. Now when you start a Zoom meeting, by default only, the host and co-hosts can share their screens. You can still allow all meeting participants to share — click the up arrow next to the Share Screen button, then change the “Who can share” setting to “All participants.” 

Read the complete announcement from Zoom 

Other tips

Library and Information Services has more information at Zoombombing references online.

LIS also has more information about managing your Zoom account.

SPONSORING DEPARTMENT, OFFICE, OR ORGANIZATION:

Library and Information Services

FOR MORE INFORMATION, CONTACT:

Contact LIS for assistance at help@Carthage.edu