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SUMMARY:

The Administrative Assistant provides administrative and operational support to the Chair, faculty and students in the Department of Education undergraduate and graduate programs. The Administrative Assistant reports directly to the Dean of the Professional Studies Division.

MAJOR RESPONSIBILITIES:

Provide administrative support for the 3 undergraduate majors and 4 minors; and the entire graduate program, including ACT program, M.Ed., and 6 add-on licenses. Work as a member of the Education Department’s team of instructors, advisors, cooperating teachers, and supervisors, monitoring students’ progress toward teacher certification. Work closely with the director of student teaching to secure placements for our teacher candidates, and become familiar with the Wisconsin laws governing education certification and licensure. This position requires equal amounts of exceptional organizational skills, strong attention to detail, timely follow-up, and clear communication, both written and verbal.

  • Track expenditures and reconcile budget ledgers.
  • Attend meetings, record and distribute minutes as needed.
  • Order and maintain office supplies.
  • Hire and supervise student workers.
  • Assist in the planning and logistical support of department and division events.
  • Support departmental external reviews and accreditation efforts as needed.
  • Support programs with travel arrangements, special events, etc.
  • Organize twice-yearly student teacher interviews.
  • Keep records on each student eligible for Wisconsin teacher and administrator licenses.
  • Verify and upload records for program completers.
  • Interface with Wisconsin Department of Public Instruction and other states for license inquiries and reciprocity.
  • Work as a partner with Director of Student Teaching in all aspects other than teaching.

QUALIFICATIONS:

  • High school diploma, associate’s or bachelor’s degree preferred.
  • 3 to 5 years of experience with a proven ability to manage a wide variety of tasks.
  • Some education-based work experience, higher education preferred.
  • Excellent oral and written communication skills, proficiency with numbers, and attention to detail.
  • Proficiency with personal computing including Microsoft Office Suite and the ability to learn other software systems.
  • At least an intermediate knowledge of Excel, Word, and Adobe, plus experience with mail merges.
  • Knowledge of and the ability to use a variety of standard office equipment such as a telephone, computer keyboard, copier, scanner, etc.
  • The ability to work collegially and professionally in a team-oriented environment with individuals with varying backgrounds.
  • Demonstrated ability to handle challenging situations with confidence and to function effectively with frequent interruptions.
  • Excellent organization, problem-solving, prioritizing, and critical thinking skills.
  • Ability to exercise individual initiative, independent action, and sound judgment.

BENEFITS:

  • TIAA-CREF Retirement Match.
  • You will be eligible for the Carthage Tuition Match Program beginning year one. This will discount Carthage College tuition for you or any of your eligible family members by 25%. This benefit will continue to increase 25% per year until Carthage College tuition is discounted 100%. Room and Board discounting is not included in this benefit.

HOW TO APPLY:

Applications will be accepted until the position is filled; review of applications will begin immediately. All applicants should submit a cover letter, resume, and three references to the “resume upload” section of the application.

APPLY ONLINE

About Carthage

Located on the shore of Lake Michigan in the thriving Chicago-Milwaukee corridor, Carthage College blends the best liberal arts traditions with desirable degree programs, transformative learning opportunities, and personal attention from dedicated faculty and staff. Our beautiful campus, an 80-acre arboretum with stunning lake views, is home to 2,600 undergraduate students and 200 graduate students. Founded in 1847, Carthage is consistently named a Best Midwestern College by The Princeton Review and a Most Innovative School by U.S. News & World Report. All Carthage employees play a vital part in the success of our students, as we work together to create an environment where all can achieve their true potential. Grow with Carthage.

Carthage College is an equal opportunity employer (EOE) dedicated to the goal of building a culturally diverse community. We welcome applications from a broad spectrum of people, including members of ethnic minorities, women, veterans, and individuals with disabilities. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender expression, gender identity, sexual orientation, national origin, protected veteran status or status as an individual with a disability.