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Job Summary:

The Senior Associate Director of Athletics will provide leadership and direct assistance in the administration of a comprehensive intercollegiate athletics program and will serve as a strategist and senior advisor to the Director. Primary responsibilities include oversight of NCAA Compliance; ensuring College compliance with NCAA and Conference rules, ensuring appropriate management and coordination of facilities and athletics events including post season tournaments. Supervise various sports teams, participate as a member of assigned committees, and represent the department at athletic events.



This position reports to the Director of Intercollegiate Athletics. This position will provide day-to-day-direction, guidance and supervision to professional coaches for assigned sports teams, support and operational staff, student assistants, and volunteers assigned to the Intercollegiate Athletic Department.


Essential Duties:

  1. Participate in the planning and implementing of strategies to strengthen the intercollegiate athletics program; recommend to the Director policy and procedural changes to enhance departmental operations.
  2. Provide leadership in support of the recruitment efforts of the College’s intercollegiate athletics program; provide guidance to team coaching staffs to ensure compliance with recruiting rules and regulations.
  3. Ensure that all student-athletes are eligible to participate in intercollegiate athletics programs; work with the National Collegiate Athletic Associate (NCAA) clearinghouse in processing the eligibility requirements of freshmen and transfer students and process and certify the continuing eligibility of current student-athletes; process the notification of change in status and communicate and assist the student-athlete and parents regarding eligibility.
  4. Ensure that the College’s athletics programs are in compliance with NCAA rules and regulations governing recruitment, awards and benefits, playing and practice seasons, and sports camps and clinics by developing and conducting NCAA rules education for coaches, student-athletes, alumni and sports boosters.
  5. Serve as the NCAA compliance coordinator. Provide relevant compliance information and updates regarding NCAA, and conference rules to Athletics staff and departments such as Admission, Financial Aid and the Registrar’s Office to ensure compliance with rules, regulations and policies.
  6. Ensure compliance with intercollegiate athletics program reporting requirements; file all NCAA certification forms, squad list forms, drug consent forms, and annual NCAA disclosure study and other related forms as required by NCAA and affiliated conferences.
  7. Assist in maintaining the department policy and procedures manual, a compliance manual, and student-athlete handbook.
  8. Develop, demonstrate, and promote multicultural awareness and contribute to cultivating an inclusive, diverse and respectful College community. Demonstrate a commitment to diversity and inclusion as a college priority, communicate to employees an expectation of behavior that is civil and inclusive when interacting with all staff, faculty, students and visitors and promote a flexible, collaborative and inclusive work and living environment.
  9. Provide direct supervision to the professional coaches for assigned sports teams. Recommend various personnel actions including hiring, merit recommendations, promotions, transfers, vacation schedules, and other actions.
  10. Coordinate and participate in evaluation of coaches for specified sports; submit written evaluations to the Director; participate in post-evaluation interviews; meet with coaches to discuss probationary terms and expectations when necessary.
  11. Provide assistance in coordinating position hires and participate in the search and hiring processes.
  12. Serve as a resource to the campus community in matters pertaining to intercollegiate athletics and provide assistance to the Director and Coaches in resolving issues involving the use of facilities, equipment, tournaments and post-season contest set-ups and logistics, and issues involving the welfare of student athletes.
  13. Represent the department at various athletic events, campus and community events; serve on campus and community committees as appropriate.


Bachelor’s degree and a minimum of 5 years of athletic administration and/or coaching experience at the college or university level. Strong interpersonal, management, communication and organizational skills, an in-depth knowledge of NCAA rules and regulations and the ability to effectively represent the College within and outside of the campus community; Ability to cultivate an inclusive, diverse and welcoming environment; ability to treat all people equitably and with a sensitivity and awareness to cultural difference; demonstrated ability to hold others accountable for behavior that is supportive of a community that is diverse and inclusive are required. A master’s degree and athletic administration experience at a Division III institution is preferred.

Work Environment:

Most of the work of the incumbent is carried out within a generally accessible, safe, indoor and outdoor environment. The incumbent will be required to operate a personal computer and associated equipment such as computer printers as well as other office equipment used in day-to-day operations. The incumbent will be expected to attend various athletic contests both at home and away. The incumbent will be expected to attend workshops, conferences and meetings during and after normal business hours.


Institutional Information

Founded in 1847, Carthage College combines an environment of reflection and self-discovery with a culture of high expectation, so that our students uncover and ignite their true potential. As a four-year private liberal arts college with roots in the Lutheran tradition, we place a strong emphasis on both moral and intellectual values. Our prime location in Kenosha, Wisconsin, midway between Chicago and Milwaukee, allows students the opportunity to learn in a professional context. Our beautiful campus, an 80-acre arboretum on the shore of Lake Michigan is home to 150 scholars, 2,600 full-time students, and 400 part-time students. Our rich academic experience equips students with foundational knowledge and skills, preparing graduates to be lifelong learners and to lead meaningful, productive lives.

Carthage College is an equal opportunity employer (EOE) dedicated to the goal of building a culturally diverse community. We welcome applications from a broad spectrum of people, including members of ethnic minorities, women, veterans, and individuals with disabilities. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender expression, gender identity, sexual orientation, national origin, protected veteran status or status as an individual with a disability.