Campus Recreation and Events Coordinator
JOB PURPOSE:
Under the direction of the Director of Auxiliary Programs and Business Development, this position manages campus recreation and campus events. The Coordinator collaborates with various areas of the college–including academic, advancement, athletic, operations, and student affairs–to successfully execute campus recreation and event activities. This position also provides administrative support to the Director of Auxiliary Programs and Business Development.
ESSENTIAL FUNCTIONS:
Campus Recreation
1. Directs and administers all aspects of campus recreation programs, services, and operations. This includes campus recreation and intramural programs. As it relates to campus recreation and events, this position is responsible for the operational supervision of the following areas:
a. N.E. Tarble Athletic and Recreation Center (TARC)
i. Control Room and Welcome Desk
ii. Dance Studio iii. Rockwall
iv. Semler Fitness Center
2. This position directly supervises two part-time Graduate Assistants and approximately 30 student and seasonal employees under the direction of the Director of Auxiliary Programs and Business Development.
3. Serves as a primary building representative with Facilities and Environmental Services personnel regarding building services and maintenance of the TARC to maintain a clean, well-maintained facility for use by students, staff, faculty, and community.
4. Under the direction of the Director of Auxiliary Programs and Business Development, interpret, revise, or propose policies while assisting students, faculty, staff, and community members by making day-to-day decisions regarding campus recreation activities.
5. Responsible for the development of emergency and risk management plans as well as the creation of annual goals, reports, and summaries for campus recreation.
6. Serves as an advisor and primary point of contact for campus recreation and intramural programming.
Events
1. Coordinates logistical support consistent with Carthage College’s mission,
strategic initiatives, values, and event management policies while performing the
following administrative duties:
a. Hires, trains, mentors, and evaluates high-performing student and seasonal
team members under the direction of the Director of Auxiliary Programs
and Business Development.
b. Provides administrative and operational support to the Director of
Auxiliary Programs and Business Development.
c. Cultivates positive campus partnerships, client retention, and vendor
relationships.
2. Provides strategic event planning assistance to internal and external clients;
works with a team of College event planners, internal support
staff/departments, and vendors to meet the fiscal goals of the college related to
auxiliary programs.
3. Provides a high level of customer service to internal and external stakeholders–
focusing on increasing the quality of event experiences, enhancing College
recognition and reputation, and increasing College revenue whenever possible.
Miscellaneous
1. Serves on campus committees as requested.
2. Completes other duties as assigned.
SUPERVISORY RESPONSIBILITIES:
Directly supervises two part-time Graduate Assistants and approximately 30 student and
seasonal employees under the direction of the Director of Auxiliary Programs and Business
Development. Carries out supervisory duties in accordance with college policies and applicable
employment laws. Responsibilities include interviewing, hiring, and training employees;
planning, assigning, and directing work; appraising performance; rewarding and disciplining
employees; addressing complaints and resolving problems.
MINIMUM QUALIFICATION REQUIREMENTS:
(To perform this job successfully, an individual must be able to perform each essential duty
satisfactorily. The requirements below represent the required knowledge, skill, and/or abilities.)
● Related Bachelor’s degree from an accredited four-year institution
● 3-5 years of full-time recreation/event coordination work experience
● Demonstrated competency using a PC: intermediate skill level using Microsoft Windows
operating system, Microsoft Office Suite applications, event scheduling database
software, and other computer service-specific applications
● Strong supervision skills with paid professional or paraprofessional employees
● Demonstrated emotional intelligence and ethical character to act as a role model for
employees and students and in representing Carthage College to faculty, staff, external
clients, governmental authorities, and other stakeholders
● Demonstrated problem-solving and critical-thinking skills
● Experience managing operational budgets, financial management, and reporting
Additional desired skills and qualities:
● Lifeguard/ Lifeguard Instructor Certification/ Water Safety Instructor Certification
● First Aid/CPR/AED/ First Aid/CPR/AED Instructor Certification
● Any other Certifications related to campus recreation
● Demonstrates a high level of timely follow-through and attention to detail
● Strong organizational and writing skills
PHYSICAL DEMANDS:
(The physical demands described here are representatives of those that must be met by an employee to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. The phrases “occasionally,” “regularly,” and “frequently” correspond to the following definitions: “occasionally” means up to 1/3 of working time, “regularly” means between 1/3 and 2/3 of working time, and “frequently” means 2/3 and more of working time). While performing the duties of this job, the employee frequently stands and walks to various campus venues. The employee is regularly required to sit. The employee must frequently talk
and/or hear and use hands to finger, handle, or touch objects, tools, or controls. Specific vision requirements for this position include close vision, color vision, depth perception, and the ability to adjust focus. The position requires lifting or carrying up to 20 pounds.
WORK ENVIRONMENT:
(The work environment characteristics described here represent those an employee encounters while performing this job’s essential functions. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.)
● Work is performed in an office environment and various campus venues. The employee occasionally works outside when traveling to/from College or off-campus events. The noise level in the work environment is moderate and typical of a shared office environment.
● The coordinator is expected in the office to manage the tasks of the job Monday—Friday, 8:00 a.m. - 5:00 p.m. (except during scheduled breaks) or according to a work schedule arranged in advance and agreed upon by the Executive Director or the Student Experience. Office hours may vary depending on the time of year and recreational programming schedules.
● Professional attire is generally expected. Depending upon circumstances, event-
appropriate casual attire may be expected.
● The position is expected to require occasional evening and weekend work, staffing large/VIP events, and providing direction to event staff as required.
● The position may require occasional travel to attend conferences, site tours, and/or training courses.
ABOUT CARTHAGE
Located on the shore of Lake Michigan in the thriving Chicago-Milwaukee corridor, Carthage College blends the best liberal arts traditions with desirable degree programs, transformative learning opportunities, and personal attention from dedicated faculty and staff. Our beautiful campus, an 80-acre arboretum with stunning lake views, is home to 2,600 undergraduate students and 200 graduate students. Founded in 1847, Carthage is consistently named a Best Midwestern College by The Princeton Review and a Most Innovative School by U.S. News & World Report. All Carthage employees play a vital part in the success of our students, as we work together to create an environment where all can achieve their true potential. Grow with Carthage.
Carthage College is an equal opportunity employer (EOE) dedicated to the goal of building a culturally diverse community. We welcome applications from a broad spectrum of people, including members of ethnic minorities, women, veterans, and individuals with disabilities. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender expression, gender identity, sexual orientation, national origin, protected veteran status or status as an individual with a disability.